Onboarding

Import your fleet from a spreadsheet

Already keep your vehicles in a spreadsheet? Import it yourself from your dashboard in a few minutes. The importer reads a CSV file or an Airtable table, sets up each vehicle or machine with the parts for its type, and shows you a preview before anything is added.

How it works

1Save it as CSV
From Excel, Google Sheets or Numbers, save or download the sheet as CSV. Using Airtable? Download the view as CSV, or read the table straight from Airtable.

2Open the importer
On your dashboard, open the Inventory tab and choose “Import a list (CSV or Airtable)”. Upload the file or paste the rows.

3Check the preview, then import
Nothing is added until you confirm. Run the same file again later and vehicles already on your account, matched by name, are not added twice.

Each row needs a make, a model and the mileage (or hours for a machine). Nickname, year, VIN, serial number, type and units (miles or kilometres) help but are not required.

Open the importer

Need help getting the file ready?

Email us the spreadsheet and we will help you get it ready to import: we send it back cleaned up, or tell you exactly what to change. You then import it from your dashboard, so you see the preview and decide what is added.

Email your spreadsheet

Or write to support@capitalfleettracker.com directly. Prefer not to email? Open a support ticket and attach it there.

Please do not include payment card numbers, passwords, or anything else sensitive in the file — we only need vehicle details.

No account yet? We can set up your account with your fleet already in it, and go over the vehicles with you. Email us your spreadsheet before you sign up and tell us that is what you would like. Once an account exists, its vehicles are added from its own dashboard.

Only a few vehicles?

Add them one at a time from your dashboard. Each takes about a minute and walks you through confirming the vehicle’s parts, which is what turns the wear predictions on.